11th September
CAYTHORPE AND FRIESTON PARISH COUNCIL
Dear Councillor,
You are hereby summoned to attend:
Caythorpe and Frieston Parish Annual Council Meeting
to be held on Wednesday 11th September 2024
commencing at 7.30pm in the Village Hall
The Agenda for the meeting is to be found below. If you are unable to attend please notify me of your apology.
There will be a 15 minute public forum between 7.15 and 7.30 when members of the public may ask questions or make short statements to the Council, and your attendance is also requested during this period.
Mrs Debbie Manderfield
Clerk to the Parish Council
AGENDA MEETING Number 3
1. Chairman’s remarks
2. Apologies for absence and acceptance of any reasons given
3. Declaration of Interests - To receive declarations of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
4. Approval of minutes of the Parish Council meeting held on 10th July, meeting number 2
5. To receive written applications for the office of Parish councillor and to Co-opt a candidate to fill the existing vacancy - 1
• Signing of Declaration of Acceptance, DPI and Code of Conduct
• Allocation of portfolios
6. Parish Clerk’s Report on Matters Outstanding
This has been circulated previously
Andy Roberts contacted me to thank the Parish Council for the bench that has been erected in his name on the playing field. He expressed sadness for no longer being on the Parish Council and his gratitude for those who joined Cllr Crawley at the ‘unveiling’ of the bench. Andy also said that it had been situated in a great position from where he can sit and enjoy the view
7. Financial Matters:
• Authorisation of BACS/Cheque payments.
• Review of CFPC accounts. Bank rec & management accounts.
• Summary of Gala Accounts – Cllr Farr
• Update from Cllr Stojanovic - Finance committee Chair
8. Registers
• Risk Register Review and accept. – previously circulated
• Maintenance Register Review and accept:
i. Nigel Sardeson – assess all PC trees in the village (as specified on Asset Register) £500
ii. GW King – 4x grass cuts at Frieston Greens £320
iii. GW King – 2 months maintenance at the Burial Ground £860
iv. Lee Ballaam – 4x months of emptying & replenishing dog bins £340
v. Lee Ballaam – 2x grass cut at church £40
vi. Lee Ballaam – Cleaning Village Gates and Bus Stop on A607 - £110
vii. GW King – 2 months maintenance at Burial Ground - £860
viii. Taylor Landscaping – Deposit for re-levelling work required at the Burial Ground £1900
ix. GW King – Frieston upper & lower Greens x4 £320
x. Willwoods – Clean and treat gates at Burial Ground with new oil £250
9. Project Register update – to receive updates and to approve actions on the following:
• Firework Display – Cllr Crawley
• Electrification of the Church Clock – Clerk
• Burial Ground Re-levelling Contract – Cllr Sandy
• Caythorpe Hall Footpath Re-route – Cllr resigned
• Grit Bin Arnhem Drive – Cllr Topley
• Tree Inspection/work – Clerk
• 2x historical books for website – Cllr Stojanovic
• Allotment Lease – expires 20.3.25 – Cllr Macpherson
10. New Proposals
• Whats App Group and Chairmans expectations – Cllr Crawley
• Emergency Plan – Cllr Topley
• Firework Budget and committee members– Cllr Crawley
• Clerks Appraisil
• VE Day 80 – Cllr Crawley
11. Planning Matters
• Planning Issues
• Report from Cllr Page – Planning Committee Chair
12. Community Activities by Portfolio Councillor – Reports issued prior to meeting.
It is imperative that all councillors produce reports prior to the meeting
• Cllr Crawley - Litter Picking and the Big Clean, Environmental Sustainability, Playing Field Committee
• Cllr Manderfield - Village Hall committee, Highways
• Cllr Macpherson – Allotment Committee, Facebook Page
• Cllr Stojanovic – News & Views, Volunteering & Skill Sharing, War Memorial & Remembrance Day
• Cllr Farr – Gala Committee, Dog Fouling, Children & Child Care
• Cllr Topley – Emergency Plan, Shops, Businesses & Employment, Christmas Celebrations
• vacancy – Footpaths, Public Transport, Children & Child Care
• Cllr Page – Hospital Car Scheme
• Cllr Macer – Community Heartbeat, LIVES
• Cllr Sandy – Housing, Burial Ground
13. Items of urgent business.
14. Arrangements for next meeting:
• The next Parish Council Meeting Number 4 of 2024 will be held on Wednesday 13th November 2024 commencing at 7.30 p.m. in the village hall.