2024 Parish Council Meeting Agendas

10th July 2024

CAYTHORPE AND FRIESTON PARISH COUNCIL

Dear Councillor,

You are hereby summoned to attend:

Caythorpe and Frieston Parish Annual Council Meeting

to be held on Wednesday 10th July 2024

commencing at 7.30pm in the Village Hall

The Agenda for the meeting is to be found below. If you are unable to attend please notify me of your apology.

There will be a 15 minute public forum between 7.15 and 7.30 when members of the public may ask questions or make short statements to the Council, and your attendance is also requested during this period.

Mrs Debbie Manderfield,  Clerk to the Parish Council

AGENDA MEETING  Number 2

  1. Chairman’s remarks
  2. Apologies for absence and acceptance of any reasons given
  1. Declaration of Interests - To receive declarations of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
  1. Approval of minutes of the Parish Council meeting held on 8th March 2024,  meeting number 1
  2. Parish Clerk’s Report on Matters Outstanding

This has been circulated previously

  1. Financial Matters:
    • Authorisation of BACS/Cheque payments.
    • Review of CFPC accounts. Bank rec & management accounts.
    • Update from Cllr Stojanovic - Finance committee Chair
  1. Registers
    • Risk Register Review and accept. – previously circulated
    • Maintenance Register Review and accept:
      1. Nigel Sardeson – assess all PC trees in the village (as specified on Asset Register)   £500
      2. GW King – 4x grass cuts at Frieston Greens           £320
      3. GW King – 2 months maintenance at the Burial Ground   £860
      4. Lee Ballaam – 4x months of emptying & replenishing dog bins               £340
      5. Lee Ballaam – 2x grass cut at church        £40
      6. Lee Ballaam – Cleaning Village Gates and Bus Stop on A607 - £110
  1. Project Register update – to receive updates and to approve actions on the following:
    • Caythorpe Hall Footpath – Cllr Middleditch
    • Fireworks 2024 – Cllr Crawley
    • Burial Ground Levelling Contract – Cllr Sandy
    • Armada Beacon/D Day 80 – Cllrs Manderfield/Macer
    • Grit Bin – Arnhem Drive – Cllr Topley
    • Electrification of the Church Clock - Clerk
    • 2 historical books for the website – Cllr Stojanovic
    • Allotment Lease – expires 20.3.25 – Cllr Macpherson
  1. New Proposals
    • To set Meeting Dates - Clerk
    • Commemorative Bench, Cllr Roberts – Cllr Crawley
    • Tree quotes from: Sam Barrell, Belvoir Tree Services & Simpson Arboriculture Ltd – Clerk
    • Amendment to Contract of Employment for Litter Picker – holiday pay to be paid monthly – Clerk
  1. Planning Matters
    • Planning Issues
    • Report from Cllr Page – Planning Committee Chair
  1. Community Activities by Portfolio Councillor – Reports issued prior to meeting.

It is imperative that all councillors produce reports prior to the meeting

  • Cllr Crawley  - Litter Picking and the Big Clean,  Environmental Sustainability, Playing Field Committee
  • Cllr Manderfield - Village Hall committee, Highways
  • Cllr Macpherson – Allotment Committee, Facebook Page
  • Cllr Stojanovic – News & Views, Volunteering & Skill Sharing, War Memorial & Remembrance Day
  • Cllr Farr – Gala Committee, Dog Fouling, Children & Child Care
  • Cllr Topley – Emergency Plan, Shops, Businesses & Employment, Christmas Celebrations
  • Cllr Middleditch – Footpaths, Public Transport, Children & Child Care
  • Cllr Page – Hospital Car Scheme
  • Cllr Middleditch – Footpaths, Public Transport
  • Cllr Sandy – Housing, Burial Ground
  1. Items of urgent business.
  1. Arrangements for next meeting:
  • The next Parish Council Meeting Number 3 of 2024 will be held on Wednesday 11th September 2024 commencing at 7.30 p.m. in the village hall.