2025 Parish Council Meeting Agendas

10th September 2025

CAYTHORPE AND FRIESTON PARISH COUNCIL

Dear Councillor,

You are hereby summoned to attend:

Caythorpe and Frieston Parish Annual Council Meeting

to be held on Wednesday 10th September 2025

commencing at 7.30pm in the Village Hall

The Agenda for the meeting is to be found below. If you are unable to attend please notify me of your apology.

There will be a 15 minute public forum between 7.15 and 7.30 when members of the public may ask questions or make short statements to the Council, and your attendance is also requested during this period.

Mrs Debbie Manderfield

Clerk to the Parish Council

AGENDA MEETING  Number 3

  1. Chairman’s remarks
  2. Apologies for absence and acceptance of any reasons given
  3. Declaration of Interests - To receive declarations of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
  1. Approval of minutes of the Parish Council meeting held on 9th July 2025,  meeting number 2
  1. To receive written applications for the office of Parish councillor and to Co-opt a candidate to fill the existing vacancy
  1. Parish Clerk’s Report on Matters Outstanding

This has been circulated previously

  1. Financial Matters:
    1. Authorisation of BACS/Cheque payments.
    2. Review of CFPC accounts. Bank rec & management accounts.
    3. Update from Cllr Page - Finance committee Chair
    4. Budget Items
    5. To obtain acceptance (signature) of – CFPC Disclosure of Personal Interests (cllrs who were not at previous meeting)
  1. Registers
    1. Risk Register Review and accept. – previously circulated
    2. Maintenance Register Review and accept – previously circulated
  1. Project Register update – to receive updates and to approve actions on the following:
    1. Emergency Plan – Cllr Topley
    2. Burial Ground Plot Marking – Cllr Sandy/ Clerk
    3. Love Lane Memorial – Cllr Crawley
    4. New Dog Bins – Cllr Farr
    5. Martyns Law – Cllr Crawley
  1. New Proposals
    1. IT Contract – Cllr Crawley
  1. Planning Matters
    1. Planning Issues
    2. Report from Cllr Page – Planning Committee Chair
  1. Community Activities by Portfolio Councillor – Reports issued prior to meeting.

It is imperative that all councillors produce reports prior to the meeting

  1. Cllr Crawley  - Litter Picking,  Environmental Sustainability, Playing Field Committee
  2. Cllr Manderfield - Village Hall committee, Highways
  3. Cllr Macpherson – Allotment Committee, War Memorial & Remembrance Day Parade
  4. Cllr Farr – Gala Working Party, Dog Fouling, Children & Child Care
  5. Cllr Topley – Emergency Plan, Christmas Celebrations
  6. Cllr Stevenson – Gala Working Party, Shops, Businesses & Employment, Footpaths & Public Transport
  7. Cllr Clayton – News & Views, Facebook, Volunteering & Skill Sharing
  8. Cllr Page – Hospital Car Scheme, Chair of Finance & Planning Committees
  9. Cllr Macer – Community Heartbeat, LIVES
  10. Cllr Sandy – Housing, Burial Ground
  1. Items of urgent business.
  1. Arrangements for next meeting:
  1. The next Parish Council Meeting Number 4  of 2025 will be held on Wednesday 12th November 2025 commencing at 7.30 p.m. in the village hall.