12th March 2025
CAYTHORPE AND FRIESTON PARISH COUNCIL
Dear Councillor,
You are hereby summoned to attend:
Caythorpe and Frieston Parish Annual Council Meeting
to be held on Wednesday 12th March
commencing at 7.30pm in the Village Hall
The Agenda for the meeting is to be found below. If you are unable to attend please notify me of your apology.
There will be a 15 minute public forum between 7.15 and 7.30 when members of the public may ask questions or make short statements to the Council, and your attendance is also requested during this period.
Mrs Debbie Manderfield
Clerk to the Parish Council
AGENDA MEETING Number 6
1. Chairman’s remarks
2. Apologies for absence and acceptance of any reasons given
3. Declaration of Interests - To receive declarations of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
4. Approval of minutes of the Parish Council meeting held on 15th January, meeting number 5
5. Parish Clerk’s Report on Matters Outstanding
This has been circulated previously
6. Financial Matters:
• Authorisation of BACS/Cheque payments.
• Review of CFPC accounts. Bank rec & management accounts.
• Insurance – will be auto renewed as we are locked in for 3 years until 16.3.26
• Update from Cllr Stojanovic - Finance committee Chair
7. Registers
• Risk Register Review and accept. – previously circulated
• Maintenance Register Review and accept – previously circulated
8. Project Register update – to receive updates and to approve actions on the following:
• Emergency Plan Cllr Topley
• ownership of the Village Hall Cllr Crawley
• 2x historical books for website Cllr Stojanovic
• Allotment Lease Cllr Macpherson
• VE Day 80 Cllr Manderfield/Macer
• BG Plot location marking clerk/ Cllr Sandy
• Love Lane Memorial Cllr Crawley/Milne
• New Dog Bin/s Cllr Farr
• thank you gift Cllr Farr
• Hospital Car Scheme Cllr Page
• Gala Bank Account Cllr Farr
9. New Proposals
• Fencing at the Burial Ground – Cllr Sandy (cfwd from previous meeting) Retrospective under clause 5.15 of the Financial Regulations
• Allotment Committee – New Lease
• News & Views Laptop – Cllr Crawley
• Fireworks Committee – Terms of Reference – Clerk
• Burial Ground – Risk Assessment – Clerk
• Volunteers of VH being included in PC Public Liability Insurance – Cllr Manderfield
10. Planning Matters
• Planning Issues
• Report from Cllr Page – Planning Committee Chair
11. Community Activities by Portfolio Councillor – Reports issued prior to meeting.
It is imperative that all councillors produce reports prior to the meeting
• Cllr Crawley - Litter Picking and the Big Clean, Environmental Sustainability, Playing Field Committee
• Cllr Manderfield - Village Hall committee, Highways
• Cllr Macpherson – Allotment Committee, Facebook Page
• Cllr Stojanovic – News & Views, Volunteering & Skill Sharing, War Memorial & Remembrance Day
• Cllr Farr – Gala Committee, Dog Fouling
• Cllr Topley – Emergency Plan, Christmas Celebrations
• Cllr Stevenson – Gala Committee, Shops, Businesses & Employment, Footpaths & Public Transport
• Cllr Clayton – Children & Child Care
• Cllr Page – Hospital Car Scheme
• Cllr Macer – Community Heartbeat, LIVES
• Cllr Sandy – Housing, Burial Ground
12. Items of urgent business.
13. Arrangements for next meeting:
• The next Parish Council Meeting Number 1 of 2025 will be held on Wednesday 14th May 2025 commencing at 7.30 p.m. in the village hall.