9th September 2026
CAYTHORPE AND FRIESTON PARISH COUNCIL
Dear Councillor,
You are hereby summoned to attend:
Caythorpe and Frieston Parish Annual Council Meeting
to be held on Wednesday 9th September 2026
commencing at 7.30pm in the Village Hall
The Agenda for the meeting is to be found below. If you are unable to attend please notify me of your apology.
There will be a 15 minute public forum between 7.15 and 7.30 when members of the public may ask questions or make short statements to the Council, and your attendance is also requested during this period.
Mrs Debbie Manderfield
Clerk to the Parish Council
AGENDA MEETING Number 3
1. Chairman’s remarks
2. Apologies for absence and acceptance of any reasons given
3. Declaration of Interests - To receive declarations of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
4. Approval of minutes of the Parish Council meeting held on 8th July 2026, meeting number 2
5. Parish Clerk’s Report on Matters Outstanding. This has been circulated previously
5.1 Clerks Appraisal TBC
6. Financial Matters:
6.1. Authorisation of BACS/Cheque payments.
6.2. Review of CFPC accounts. Bank rec & management accounts.
6.3. Update from Cllr Macpherson - Finance committee Chair
6.4. Conclusion of Audit
6.5. Allotment Accounts
6.6. To obtain acceptance (signature) of – CFPC Disclosure of Personal Interests (cllrs who were not at previous meeting)
7. Update of IT Policy and GDPR Security Compliance Checklist
7.1. Cllrs Macer & Farr
7.2. DPI Forms – Cllr Macer & Farr
8. Registers/ Policies for Review
8.1. Complaints Policy
8.2. Data Protection Policy – previously GDPR
8.3. Data Retention Policy – previously GDPR
8.4. Freedom Of Information – previously Privacy Notice
8.5. Dignity at Work
8.6. Social Media
8.7. Maintenance Register – for budgeting purposes
9. Project Register update – to receive updates and to approve actions on the following:
9.1. Emergency Plan – Cllr Topley
9.2. BG Plot Location Marking – Clerk
9.3. To support speed reduction to 50mph on A607
9.4. Purchase of CPO – Cllr Crawley
10. New Proposals
10.1. Flashing Speed Signs – Cllr Manderfield
10.2. Grass cutting – Cllr Crawley
10.3. Keys for CPO & Pavillion – Cllr Crawley
11. Planning Matters
11.1. Planning Issues
11.2. Report from Cllr Pywowarcuk – Planning Committee Chair
12. Community Activities by Portfolio Councillor – Reports issued prior to meeting.
It is imperative that all councillors produce reports prior to the meeting
12.1. Cllr Crawley - Litter Picking, Environmental Sustainability, Playing Field Committee
12.2. Cllr Manderfield - Village Hall committee, Highways
12.3. Cllr Macpherson –War Memorial & Remembrance Day Parade
12.4. Cllr Farr – Gala Working Party, Dog Fouling, Children & Child Care
12.5. Cllr Topley – Emergency Plan, Christmas Celebrations
12.6. Cllr Stevenson – Gala Working Party, Allotment Committee, Footpaths & Public Transport
12.7. Cllr Clayton – News & Views, Facebook, Volunteering & Skill Sharing
12.8. Cllr Page – Community Heartbeat,
12.9. Cllr Macer – Shops, Businesses & Employment,
12.10. Cllr Sandy – Housing, Burial Ground
13. Items of urgent business.
14. Arrangements for next meeting:
The next Parish Council Meeting Number 4 of 2026 will be held on Wednesday 11th November 2026 commencing at 7.30 p.m. in the village hall.