13th May 2026
Dear Councillor,
You are hereby summoned to attend:
Caythorpe and Frieston Parish Annual Council Meeting
to be held on Wednesday 13th May 2026
commencing at 7.30pm in the Village Hall
The Agenda for the meeting is to be found below.
There will be a short public forum before the council meeting proper which will begin at 7.15 pm. All councillors are requested to attend this forum. Should the forum last less than 15 minutes, the Parish Council Meeting will begin at that time.
Mrs Debbie Manderfield
Clerk to the Parish Council
AGENDA MEETING Number 1
1. Election of Chairman and Vice-Chairman
2. Apologies for absence.
3. Declaration of Interests - To receive declarations of interests under the 2000 Local Government Act.
4. Approval of minutes of the Parish Council meeting number 6 held on 11th March 2026 and the Extra Ordinary meeting on 10.4.26
5. Parish Clerk’s Report
6. Election of Members of the Planning Committee (6)
7. Election of members of the Finance Committee (6)
8. Update of IT Policy and GDPR Security Compliance Checklist signatures
9. Appointment of Portfolio Holders
a. Litter Picking
b. Environmental Sustainability
c. Playing Field committee
d. Village Hall committee
e. News & Views
f. Footpaths
g. Public Transport
h. Highways
i. Emergency Plan
j. Dog Fouling
k. Shops, Businesses & Employment
l. Housing
m. Facebook Page
n. Volunteering and skill sharing
o. Community Heartbeat
p. Children and Child care
q. Allotment committee
r. Burial Ground
s. War Memorial/s & Remembrance Day Parade
t. Firework Committee
u. Gala Committee
v. Christmas Celebrations
10. Financial Matters:
a. Approval of the Parish Council Annual Internal Audit Report
b. Approval of Annual Governance Statement (section 1) for 2025/26
c. Approval of Accounting Statements (section 2) 2025/26
d. To obtain acceptance of – CFPC Standing Orders
e. To obtain acceptance of – CFPC Financial Regulations
f. To obtain acceptance (signature) of – CFPC Disclosure of Personal Interests
g. Authorisation of BACS/Cheque payments.
h. End of Year Accounts and Audit Requirements – Submission of Public Rights
i. Review of CFPC accounts. Bank rec & management accounts.
j. Update from Finance committee Chair
11. Registers
a. Risk Register Review and accept.
b. Maintenance Register Review and accept.
12. Project Register update: -
Items taken in order as they appear on the register.
a. Emergency Plan – Cllr Topley
b. BG Plot marking – Clerk
c. New dog bins – Cllr Farr
d. BG gates – staining – Clerk
e. Speed reduction to 50 mph – Cllr Bamford
f. 30mph signs – further 10 – Cllr Manderfield
g. Fireworks donations – Cllr Farr
h. New defibrillators – Cllr Macer
i. Purchase of CPO – Cllr Crawley
13. New Proposals
a. Gift for the Internal Auditor
b. Trees at the Playing Field adjacent to Gresham Lodge – quote from Sam Barrell
14. The Parish Environment:
a. Planning
b. Other Planning Issues
15. Community Activities by Portfolio Councillor
16. Items of urgent business.
17. Arrangements for next meeting:
18. The next Parish Council Meeting Number 2 of 2026 will be held on Wednesday 8th July 2026 commencing at 7.30 p.m. in the village hall.