Freedom of Information Publication Scheme
Caythorpe & Frieston Parish Cuncil
Classes of information
1 - Who we are and what we do
(Organisational information, locations and contacts, constitutional and legal governance.)
Who is on the council and its committees – Parish Council Website
Contact details for Parish clerk and councillors – Parish Council Website
2 - What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.)
Current and previous 5 financial years financial - Parish Council Website
Annual Return Form and Auditors Report - Parish Council Website
Budget - Parish Council Website (minutes of relevant meeting)
Precept - Parish Council Website (minutes of relevant meeting)
Financial Regulations - Parish Council Website
Grants given - Parish Council Website (minutes of relevant meeting)
Grants received – Hard Copy from Parish Clerk
List of current contracts - Hard Copy from Parish Clerk
3 - What our priorities are and how we are doing
(Strategy and performance information, plans, assessments, inspections and reviews.)
Annual Report to Parish Meeting – Current and past years - Parish Council Website
4 - How we make decisions
(Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.)
Timetable of Meetings - Parish Council Website
Agendas of Meetings - Parish Council Website, also posted on Parish Noticeboards outside the school on the High Street, top of Gorse Hill Lane at the corner of Templeway Close, and in Frieston on Lower Frieston Green
Minutes of Meetings (N.B. This will exclude information that is properly regarded as private to the meeting) – Parish Council website
Reports presented to council meetings (N.B. This will exclude information that is properly regarded as private to the meeting) – Parish Council Website (minutes of relevant meeting)
Responses to consultation Papers – Hard Copy from Clerk
Responses to Planning Applications – SKDC website
5 - Our policies and procedures
Current written protocols for delivering our functions and responsibilities.
All available will be found on the Parish Council Website
6 - Lists and registers
Information held in registers required by law and other lists and registers relating to the functions of the authority.
Asset Register – Hard Copy from Clerk
Register of councillors interests – SKDC
Exempt Material:
• Personal information relating to Councillors (other than required to be declared in Register of Interests)
• Personal information relating to employees
• Tenders and bids from contractors and suppliers
(Note: Data Protection Legislation prohibits the publication of certain categories of information)
Charging Policy:
Information can be inspected, by appointment with the Clerk, free of charge.
Information that can be photocopied without breaching copyright laws can be photocopied at the cost of 15p per single sided A4 sheet.
A detailed search of records (for example the Council Minutes or archive material) is subject to a charge of £10 per search plus the relevant photocopying charges.
Any photocopies sent by post will be subject to the actual cost of postage and packaging.
Caythorpe & Frieston Parish Council is registered with the Information Commissioner’s Office
Review of Policy:
This Policy was approved by the Parish Council at its meeting on 12th January 2022 and will be reviewed annually.
Note 1: Any information which is available on the Parish Council’s website is also available from the Clerk subject to the charges set out above for printed copies.
Note 2: Under Data Protection Legislation, the Council is required to regularly review the information that it keeps and to destroy that which does not form part of its official records. Parishioners wishing to inspect information are therefore requested to contact the Clerk to ensure that the information they require is still available.
Last Reviewed August 2023