May 2020 Agenda


Dear Councillor,

You are hereby summoned to attend the meeting of:

Caythorpe and Frieston Parish Council

to be held on Wednesday 6th May TBC 2020

commencing at 7.30pm via Zoom

The Agenda for the meeting is to be found below.

There will be a short public forum before the council meeting proper which will begin at 7.15 pm. BC All councillors are requested to attend this forum. Should the forum last less than 15 minutes, the Parish Council Meeting will begin at that time. Following this there will be an update from Cllrs Maughan and Milnes and additionally a brief update from Simon Pattison Mid(UK)
M Stevens

April 2020      TBC                                                                                        

Mr Mel Stevens

Clerk to the Parish Council


Item 1 Election of Chairman and Vice-Chairman

Item 2 Apologies for absence.

Item 3 Declaration of Interests - To receive declarations of interests under the 2000 Local Government Act.

Item 4 Election of members of the Planning Committee (6).

Item 5 Election of members of the Finance Committee (6).

Item 6 Confirmation of Portfolio Holders.

Item 7 Confirmation of the postponement of the Annual Parish Meeting – New date TBC

Item 8 Approval of minutes of the Parish Council meeting held on 11th March 2020.

Item 9 Parish Clerk’s Report - Update on matters occurring since the last meeting not otherwise on the agenda.

Item 10 Financial Matters:
10.1 Approval of the Parish Council Internal Audit 2019/20
10.2 Approval of Governance Statement for 2019/20.
10.3 Approval of End of Year Accounts 2019/20 – statement
10.4 To obtain acceptance of – CFPC Standing Orders
10.5 To obtain acceptance of – CFPC Financial Regulations
10.6 To obtain acceptance of – CFPC Risk Management Assessment
10.7 To obtain acceptance (signature) of – CFPC Disclosure of Personal Interests
10.8 Authorisation of BACS/cheque payments.
10.9 Review and Approval of CFPC accounts – 30th April 2020
10.10 End of Year Accounts and Audit Requirements – Submission of Pubic Rights
10.11 Approval of Funding for Projects (details submitted prior to meeting)
10.11.1 Burial Ground Gates – Cllr Roberts - Recommendations from Finance Committee
10.11.2 Allotment Site – Perimeter Hedging Update – Cllr Roberts

Item 11 Transport and Highways: - To discuss any parking and highways issues within the Parish.
11.1 High Street Congestion – Project Update
11.1.1 Yellow Lines and Bus Stops – Awaiting Report to go to LCC Committee.
11.1.2 The Parish Environment:
12.1 Planning – Report on Planning Matters affecting the Parish by the Parish Council Planning Committee Chairman. Cllr Brooke - To include:
12.1.1 New Applications
12.1.2 Applications Actioned
12.1.3 Decision Notices
12.1.4 Other Planning Issues
12.1.5 Project Register
12.1.6 Other Issues to Report
12.2 Other Maintenance issues
12.2.1 Update of Maintenance Register
12.3 Other Topics for Discussion and Update – Reports issued to all prior to the meeting
12.3.1 News and Views Funding Plans Update – Cllr Fritzsche

Item 13 Community Safety - Report on local crime and policing matters. Since last meeting TBC crimes have been reported - Please visit for activity in our area

Item 14 Community Activities by Portfolio Councillor – Update of Report since issued prior to meeting
14.1 Dog Fouling – Cllr Allen
14.2 Emergency Plan - Cllr Allen
14.3 Housing – Cllr Betts
14.4 Facebook Page - Cllr Betts
14.5 Village Hall committee - Cllr Brooke
14.6 Playing Field committee – including details of Playground Inspections -  Cllr Budden
14.7 The Parish Plan & Neighbourhood Plan - Cllr Carpenter
14.8 Litter Picking & The Big Clean - Cllr Crawley
14.9 News & Views - Cllr Fritzsche
14.10 Footpaths – Cllr Graham
14.11 Community Heartbeat – including details regarding the Frieston Defibrillator - Cllr Linforth
14.12 Hospital Car Scheme – Cllr Linforth
14.13 Highways – including update on, Chapel Lane Bench, and Signs - Cllr Sandy
14.14 Allotment committee – including details of hedging requirement - Cllr Roberts
14.15 Burial Ground – including update on Gate and Post repairs and ‘Topple Testing’ Plans - Cllr Roberts
14.16 Remembrance Day Parade - Ops Order - Cllr Roberts/Brooke

Item 15 Items of urgent business.
Item 16 Arrangements for next meeting:
The next Annual Parish Council Meeting will be held on Wednesday 8th July 2020 TBC commencing at 7.30 p.m. in the Village Hall. TBC