May 11th 2022
CAYTHORPE AND FRIESTON PARISH COUNCIL
Dear Councillor,
You are hereby summoned to attend:
Caythorpe and Frieston Parish Annual Council Meeting
to be held on Wednesday 11th May 2022
commencing at 7.30pm in the Village Hall
social distancing will be maintained.
The Agenda for the meeting is to be found below.
There will be a short public forum before the council meeting proper which will begin at 7.45 pm. All councillors are requested to attend this forum. Should the forum last less than 15 minutes, the Parish Council Meeting will begin at that time.
Mrs Debbie Manderfield Clerk to the Parish Council
AGENDA MEETING Number 1
1. Election of Chairman and Vice-Chairman
2. Apologies for absence.
3. Declaration of Interests - To receive declarations of interests under the 2000 Local Government Act.
4. Approval of minutes of the Parish Council meeting held on 9th March 2022, meeting number 6
5. Parish Clerk’s Report
6. Election of Members of the Planning Committee (6)
7. Election of members of the Finance Committee (6)
8. Appointment of Portfolio Holders
a. Litter Picking and the Big Clean
b. Environmental Sustainability
c. Playing Field committee
d. Village Hall committee
e. News & Views
f. Footpaths
g. Public Transport
h. Highways
i. Emergency Plan
j. Dog Fouling
k. Shops, Businesses & Employment
l. Housing
m. Facebook Page
n. Volunteering and skill sharing
o. Community Heartbeat
p. Hospital Car Scheme
q. LIVES
r. Children and Child care
s. Allotment committee
t. Burial Ground
u. Remembrance Day Parade
9. Financial Matters:
a. Approval of the Parish Council Annual Internal Audit Report
b. Approval of Annual Governance Statement (section 1) for 2021/22
c. Approval of Accounting Statements (section 2) 2021/22
d. To obtain acceptance of – CFPC Standing Orders
e. To obtain acceptance of – CFPC Financial Regulations
f. To obtain acceptance (signature) of – CFPC Disclosure of Personal Interests
g. Authorisation of BACS/Cheque payments.
h. End of Year Accounts and Audit Requirements – Submission of Public Rights
i. Review of CFPC accounts. Bank rec & management accounts.
j. Update from Finance committee Chair
10. Registers
a. Risk Register Review and accept.
b. Maintenance Register Review and accept.
11. Project Register update: -
a. Items taken in order as they appear on the register.
12. New Proposals
a. Possibility of a new Beacon
b. Additional Financial Transaction Signatories
13. The Parish Environment:
a. Planning
b. Other Planning Issues
c. Report from Cllr Spackman – Planning Committee Chair
14. Neighbourhood plan
a. Update by Cllr Allen
15. Community Safety - Report on local crime and policing matters.
a. There are no figures for March at the moment
b. Please visit https://www.police.uk/pu/your-area/lincolnshire-police/grantham-rural-north/?tab=CrimeMap for activity in our area
16. Community Activities by Portfolio Councillor – Reports issued prior to meeting.
a. Cllr Crawley - Litter Picking and the Big Clean, Environmental Sustainability, Playing Field Committee
b. Cllr Hall - Village Hall committee, Allotment Committee
c. Cllr Spackman – Playing Field Committee,
d. Cllr Fritzsche - News & Views, Finance Committee Chair
e. Cllr Graham – Footpaths, Public Transport
f. Cllr Lee - Emergency Plan, Dog Fouling, Shops, Businesses & Employment
g. Cllr Betts – Housing, Facebook Page, Volunteering, and skill sharing, Highways
h. Cllr Linforth - Community Heartbeat, Hospital Car Scheme, LIVES, Children and Child care
i. Cllr Roberts - Remembrance Day Parade, Burial Ground, Community Safety
All reports to be circulated prior to meeting
17. Items of urgent business.
18. Arrangements for next meeting:
19. The next Parish Council Meeting Number 2 of 2022 will be held on Wednesday 13th July 2022 commencing at 7.30 p.m. in the village hall.