May 2021

Caythorpe and Frieston Annual  Parish Council Meeting

to be held on Wednesday 19th May2021

commencing at 7.30pm in the Village Hall

social distancing will be maintained


The Agenda for the meeting is to be found below.


There will be a short public forum before the council meeting proper which will begin at 7.45 pm. All councillors are requested to attend this forum. Should the forum last less than 15 minutes, the Parish Council Meeting will begin at that time. If you wish to be included in the zoom meeting, please inform the clerk by email at


Mrs Debbie Manderfield

               Clerk to the Parish Council


1. Election of Chairman and Vice-Chairman

2. Apologies for absence.

3. Declaration of Interests - To receive declarations of interests under the 2000 Local Government Act.

4. Approval of minutes of the Parish Council meeting held on 13th January 2021,  meeting number 5, and 10th March 2021 meeting number 6

5. Parish Clerk’s Report

6. Election of Members of the Planning Committee (6)

7. Election of members of the Finance Committee (6)

8. Appointment of Portfolio

  •  Litter Picking and the Big Clean
  • Environmental Sustainability
  • Playing Field committee
  • Village Hall committee
  • News & Views
  • Footpaths
  • Public Transport
  • Highways
  • Emergency Plan
  • Dog Fouling
  • Shops, Businesses & Employment
  • Housing
  • Facebook Page
  • Volunteering and skill sharing
  • Community Heartbeat
  • Hospital Car Scheme
  • Children and Child care
  • Allotment committee
  • Burial Ground
  • Remembrance Day Parade
  1. Financial Matters:
  • Authorisation of BACS/Cheque payments.
  • Review of CFPC accounts. Bank rec & management accounts.
  • Update from Cllr Budden Finance committee Chair
  • Approval of the Parish Council Internal Audit
  • Approval of governance Statement for 2020/21
  • Approval of Year End accounts 2020/21
  1. Registers
  • Risk Register Review and accept.
  • Maintenance Register Review and accept.
  1. Project Register update: - Items taken in order as they appear on the register.
  1. New Proposals
  • Frieston Bench – Cllr Roberts 05/21/1
  • Ward Grant – Cllr Betts
  • Bus Shelter Red Lion – Cllr Fritzsche
  • Glebe land – Cllr Crawley
  • Frieston Tree – Cllr Lee
  • Financial help for the social club
  1. The Parish Environment:
  • Planning
  • Other Planning Issues
  • Report from Cllr Hall – Planning Committee Chair
  1. Neighbourhood plan - Update by Cllr Allen
  1. Community Safety - Report on local crime and policing matters.

During February there were 2 crimes reported in Caythorpe. 1 categorised as ‘Criminal damage and arson’ and the second ‘Anti-social behaviour’These are the most up to date figures available at present.

Please visit for activity in our area

  1. Community Activities by Portfolio Councillor – Reports issued prior to meeting.
  • Cllr Crawley  - Litter Picking and the Big Clean,  Environmental Sustainability
  • Cllr Budden - Playing Field committee
  • Cllr Hall - Village Hall committee
  • Cllr Fritzsche - News & Views
  • Cllr Graham – Footpaths, Public Transport
  • Cllr Sandy – Highways,
  • Cllr Lee - Emergency Plan, Dog Fouling, Shops, Businesses & Employment
  • Cllr Betts – Housing, Facebook Page, Volunteering, and skill sharing
  • Cllr Linforth - Community Heartbeat, Hospital Car Scheme, LIVES, Children and Child care
  • Cllr Roberts - Allotment committee, Remembrance Day Parade, Burial Ground

All reports to be circulated prior to meeting

  1. Items of urgent business.
  1. Arrangements for next meeting:
  2. The next Parish Council Meeting Number 2 of 2021 will be held on Wednesday 14th July 2021 commencing at 7.30 p.m. in the village hall.