Fireworks Committee Meeting Notes - 9th October 2025
Caythorpe Fireworks 2025
Record of Meeting no 6 – 9th October 2025
Present
Andy Crawley (AC), Simon Farr (SF), Kim Farr (KF) Sean Topley (ST)
Sam Bennett(SB)
Apologies for absence
Neil Macer (NM) Jonathan Betts (JB)
Fireworks
No change. Booked for Saturday 1st November. Full amount has now been paid.
Field Booking
No issues
Sports and Social Club
KF has passed a quote for plastic glasses to Social Club chair who is now dealing with this.
An extension to provide an outside bar will be provided and two gazebos and lighting will be provided
News of donation awaited from SSC
KF to confirm that Social Club has the dealt with the TENS application
Volunteers
We think we now have sufficient volunteers to arrange and run the event
Publicity
Banners from last year will be placed around the field on the Sunday before
AC has spoken with Editor of News and Views and the poster will be repeated in the next edition with enhanced prominence.
JB will repeat Facebook posts
SF, SB,JB and KF will coordinate the printing of posters. Suggested 12 each of A3 sized plain and laminated.
AC will deal with posting these as soon as received.
The vectored poster is still awaited from the ladies who designed it
Once vectored poster is received AC will order 20 Correx signs @£11.82 each plus VAT and a £30 set up charge.
KF has liaised with a parishioner regarding publicity in Grantham Journal and Newark Advertiser. Adverts to be placed near the event.
SB will enquire about publicity on local radio stations with emphasis on Scouts helping SB
Local schools have agreed to distribute fliers to their pupils. These will need to be printed and distributed to the schools shortly.
Sponsorship
ST handed over £250 cash to AC received from Waggon & Horses (£100), Caythorpe Care Home (£100) and Spar shop (£50). This was subsequently paid by BACS to the CFPC bank account. He also reported a sponsorship pledge of £100 from MJ Arnold and subsequently £50 from Pato Carpentry.. SF reported a pledge of £50 from PFI.
SF to chase Tulley motorsports and Ward Farms
AC to chase Red Lion, Ancaster butchers and Wriggly Tin
Parking
Waggon Car park – they have now advertised a Karaoke night so this may not be available
Catering
SF and KF to investigate Natasha’s Law information and display this at point of sale
SF and KF investigating sale of mulled wine and kinder punch (possibly by volunteers). If this will be served then there will be a need for the purchase of 2 x hot flasks which it was agreed could be purchased at a cost of approximately £30 each
If this is to take place then a separate gazebo with light and power will be required.
It was agreed that as the Sports and Social club have no objection, the scouts will sell sweets and soft drinks. These will be purchased by KF from Bookers or similar.
It was confirmed that the volunteers will have briefing on Health and Safety and Martyn’s Law at 4pm in the pavilion by AC followed by food being served to them by SF and KF SF, KF
Stalls and Attractions
SB confirmed access to candy floss machine, which will be staffed by scouts along with the hot drinks.
Following discussion SB stated he had a 240v extension lead for the candy floss machine with a RCD breaker which he will provide.
Sparklers
JB was not present but subsequently confirmed he will deal with purchasing sparklers from Tesco or similar. He was reminded of the need for profitability AC will source carrots for handles and bring other safety equipment AC Sound System
NM has revisited getting the Case display unit on the field and feels this should be possible. In the event that it is not we will borrow the Playing Field system
Equipment
AC has purchased battery operated tripod flood light for the entrance nearest the church but will need to purchase an additional transformer and two lengths of festoon lighting and bulbs.
Bonfire
Case display unit to be used to provide virtual bonfire and to display names of sponsors. These to be provided to NM in good time to allow making up of the screen display.
Card Readers
AC will obtain Gala card readers and SB will obtain those from Village Hall.
JB will obtain card reader from football. SB can set up mobile phones to act as card readers.
Banking
ST to get cash bags. ST
AC to bank at post office AC
Risk Assessments
Fireworks risk assessment received from Galaxy.
SB to update generalised risk assessment
Insurance
Checked via Parish Clerk and is adequate for our needs. Galaxy providing their own.
Lost Children
As before
Emergency Evacuation
SB will adapt last year’s .
Safety Briefing
AC will prepare and deliver before the event.
Gratuities
As before
Any Other Business
AC has prepared a Martyn’s Law policy
Next Meeting
Will be a Teams Meeting held at 6pm on Monday 20th October 2025.