Fireworks Committee Meeting Notes 17th October
Caythorpe & Frieston Fireworks Saturday 2nd November 2024
Notes of meeting held Thursday 17th October 2024
Present
Andy Crawley, Simon Farr,
Suggestions for Improvement
Sound system – Was not loud enough in parts of the field last year. AC has spoken with PF Chair to see if the volume can be increased, and how the speakers should be positioned for maximum effect PF Chair is going to extend the cabling to enable the speakers to be positioned further apart which should increase the sound coverage. ST has retrieved his speakers and will investigate porovision of stands and cables. SF stated he has some stands at he pub with cables that may be suitable.
Posters – Posters have now been printed by Simon and were distributed. Locations for display were discussed and the following agreed:-
Red Lion – KF
Waggon – KF
Surgery – AC
Will Rob School – SF
Spar – SF
Ancaster Butchers – SF
Village Notice Boards – KF
Social Club – KF
Bus Stops – AC
Claypole – AC
Caythorpe School – KF
Woodwards – KF
Village Hall – AC
PFI – SF
RAF – SB
Hairdressers – KF
Wriggly Tin – KF
Sam Fells – KF
Vicky Wilkinson – AC
News and Views – AC
These have all been placed with one or two exceptions that KF will deal with in the morning.
SB has had some A3 sized posters made up and laminated and these have been mounted at village exit / entry points.
Two 8’ x 2’ banners have been made up and delivered. AC will mount these around the Playing Field in the week before the event.
SB has obtained two 110v transformers which are with AC. AC to purchase festoon lighting as agreed and test transformers.
Sum Up card reader to be obtained. (SB has arranged loan from the Village Hall but will need a volunteer to download the Sum Up app and enter the CFPC bank detailsAC has a promise of two from the Gala. SF stated he will speak with the pub to see if he can borrow a further one or two machines.
Jonathan has encountered some difficulty in setting up the Go Fund Me page. He is actively working on this.
Fireworks
Music – Following debate it was decided that JB can provide as last year – Licence to be obtained - JB
Responsibilities
Sponsorship – SF has promised £250 from the Red Lion, SB has sponsored £150, The Waggon and Horses £50, Ancaster Butchers £150, Wriggly Tin £50, PFI £50, Tim Ward has agreed to provide potatoes and possible cash - SF to chase. AC is still awaiting hearing from the Sports and Social club. ST to approach Spar shop and Balfes. KF to approach Urban Fox
Publicity – Posters have been displayed. SF will try and introduce this as part of the curriculum at school. SF will try and get posters boosted on local electronic media. AC has submitted an article for inclusion in the next News and Views.
Field Set UP – AC
Fireworks – JB
Licences – AC has spoken with SC Chair who will obtain TENS licence for us. (AC to check this has been done)
Bucket Collectors – AC/ SB
Security – AC/ SB
Car Parking – AC/ SB
Volunteer well being – AC to arrange with scouts
Catering – SF / KF – following debate it was agreed that we would provide Hot Dogs, Jacket Potatoes (with beans and cheese) and soup as well as hot drinks.SB stated that the Scouts have a tent that they will bring and erect for sale of hot drinks. They also have a gas Burco water heater and some battery operated flood lights. SF has access to some hot plates which he will obtain and will utilise the oven in the Pavilion kitchen.
Equipment purchase – AC /SB
Field Clean up – AC
Gazebo clear away – AC
First Aid – AC has received confirmation that PGL will provide cover.
PA system – AC, JB, SB
Sports and Social Liaison – AC,
Playing Field Liaison – AC has spoken with PF Chair.
Volunteers
AC has 9-10 volunteers. It is judged that there are sufficient volunteers with support from the scouts.
Equipment
AC – lighting (entrances and gazebos and barrier on field - Barrier tape to be checked and more purchased.
AC – buckets and torches – checked in loft of Pavilion
AC - Power outlets. Double outside socket by kitchen server. Lead to be run from kitchen door.
Licences / Notifications
TENS – AC via Social Club. Charlene Dixon obtaining
Music – JB
Risk Assessment
Now received from Galaxy
Insurance
Galaxy have provided details of their insurance cover from Hiscox.
Lost Children
AC has researched a lost child policy and has found a suitable one from the NSPCC entitled Missing Children and Young People at Sports Events which will be adopted.
Emergency Evacuation
It was agreed that we should have an emergency evacuation plan and that this should be communicated to the volunteers helping on the night. SB agreed to draw up a plan.
Safety Briefing
It was agreed that AC would conduct a safety briefing at 4.30pm on 2nd November to all marshalls and volunteers to ensure they are aware of their roles and responsibilities and to issue reflective jackets.
Next Meetings
The final meeting will be held at 7.30 pm on Friday 25th October commencing at 7.30pm at the Red Lion.